Benefits & Comp 2 min

Time Tracking: The Good, The Bad, and The Costly [Infographic]

August 23, 2018

Believe it or not, time tracking is still an issue in 2018. When we have the equivalent of supercomputers riding around in our pockets, it seems crazy that keeping track of hourly work is still a challenge for many businesses. Nevertheless, over a third of respondents to a recent survey said their organizations are still tracking hours on paper punch cards, physical timesheets, or in basic spreadsheets.

If you’re thinking something along the lines of, “If it works, why fix it?” we don’t want to upset you, but we have some news: It doesn’t work.

Here are some highlights from our infographic revealing the pitfalls of using outdated time-tracking methods—as well as the benefits of updating your system.

The Perils of Paper Records

Tracking time by hand is only a good thing if you fear change more than you love your organization. Paper cards and timesheets are cumbersome, tedious, perishable, and as if that wasn’t enough, they’re ripe for abuse by dishonest employees.

Fudging your arrival or departure time by a few minutes is at least a familiar concept for anyone who’s ever held an hourly job. And 16 percent of surveyed employees admit to clocking in or out on behalf of a coworker, with an average of 15 minutes added to that colleague’s daily attendance. Whether it’s fudging or “buddy punching” your colleague’s card, it has another name: time theft.

The yearly cost of one time-stealing employee.

Spreadsheets allow you to leapfrog some time-consuming math, but they aren’t any better at keeping people honest—in fact, their vulnerability to changes after payroll processing means they can be even worse from a compliance perspective.    

Separate Systems Aren’t the Solution

Using stand-alone software to track hours is an improvement over cards and spreadsheets, but getting that information approved and submitted for payroll still leaves opportunities for errors that can result in fines and legal action. In fact, 40 percent of small businesses face an average of $845 each year in IRS penalties from mismanaged or inaccurate payroll.

Automate & Integrate

The good news, though, is that you can solve all of these problems (and others you’ll see in the infographic) by doing one simple thing: using integrated time-tracking software. And there are many more benefits that make integrated time tracking worthwhile. For example;

Benefits of Automated Time Tracking

Time for a Change

Are you ready to put spreadsheets, separate systems, or paper punch cards behind you and your organization? We can help.

Take a tour of BambooHR Time Tracking

Not quite convinced? Download the full (free) infographic below for a more complete look at the issue:

Time Tracking: The Good, the Bad, and the Costly

Rob de Luca
Copy Director | BambooHR

Rob de Luca is the copy director for BambooHR. Since 2016, he has written extensively on culture and best practices in the HR industry. He believes culture is the key to organizational success and that every HR professional has the potential to become a culture champion and strategic business partner.