Benetrac

Overview

Experience the freedom of BeneTrac’s paperless enrollment and online benefit management. It’s the internet-based benefit software that simplifies administration. BeneTrac provides real-time access 24/7 for both administrators and employees. Just imagine—benefits data can be changed, updated or reviewed at any time, from any location.

Over 150 reports

and dashboards, including a free, monthly billing audit.

Easy interface

and seamless connection with existing payroll provider — from any wireless device.

ACA compliance

that simplifies everything from tracking and reporting to the filing of your Form 1095-C and 1094-C.

Integration

How it works.

Once per day (at 04:00 UTC) any changes made to employee records within BambooHR (or any new employee information added), will be automatically sent to BeneTrac. BeneTrac will review the data and determine if any of the “required” fields listed below have changed. If a required field has changed (or new data is available for a new employee), the information will appear in the BeneTrac system pending review queue for approval.

What data syncs?

BambooHR Field
Sync Direction
Benetrac Field
Field Logic or Notes
BeneTrac Status
Status
The "BeneTrac Status" field (located in the Employment Status table within BambooHR) is the main determining factor as to whether an employee is active or inactive.
Social Security Number
Social Security Number
BeneTrac updates information based off of the Social Security Number field. As long as the SSN field in BambooHR matches the same information within BeneTrac, then a new BeneTrac record will not be entered into the pending queue for approval and possible duplication of information.
Date of Birth
Date of Birth
Hire Date
Hire Date
Employee #
Employee ID
The Employee # is determined by the employer in BambooHR. If left blank for an employee, BambooHR will send the value of "X" to Benetrac.
First Name
First Name
Middle Initial
Middle Initial
Last Name
Last Name
Address Line 1
Address Line 2
City
City
State
State
Zip Code
Zip Code
Phone
Phone
Work Phone
Work Phone
Email
Email
Termination Date (if any)
Termination Date (if any)
Termination Reason (if any)
Termination Reason (if any)
Gender
Gender
Pay Type
Pay Type
This will be converted to a calculated annualized rate and sent over
Job Title
Job Title
Division
Division
Location
Location
Department
Department

Publisher

BambooHR

Updated: 07/01/2013

Phone Support:

Benetrac: (877) 645-4342, press 2

BambooHR: (866) 387-9595

Email Support:

[email protected], [email protected]

Support Hours:

Benetrac: 8:00AM - 5:00PM ET

BambooHR: 6:00AM - 6:00PM MT