Job Description Template: Administrative Assistant

How to Use This Template: Expertly craft a post for the open Administrative Assistant position at your organization using this BambooHR job description template as a guide. Simply work with your hiring managers to customize each section to fit your company’s vision for this role.

Administrative Assistant Job Description

Full-Time | Remote/Hybrid/Onsite | Location

$40,000–$45,000 (Suggested salary range for this role per the Bureau of Labor Statistics)

Why [Company]?

Introduce your organization in 3–5 sentences. This is the perfect place to explain what you do and why your company is a great place to work! For example, here's our bio:

Our mission is simple: we want to set people free to do meaningful work. People love our software—and it turns out that people love working here, too. BambooHR has been recognized as a "Best Company to Work For," and we're proud of our team for creating software that makes an impact in the lives of HR pros and employees all over the world.

About Your Role

Give a general overview of what this person will do at your company. For example:

As our administrative assistant, you'll support our HR manager and a team of 5 associates. You'll help us prepare for meetings, maintain our internal scheduling system, and perform general clerical tasks, such as storing and organizing documents. Serving as the first point of contact for our clientele, you'll create a warm, welcoming environment for visitors and ensure our front office runs as efficiently as possible.

What You'll Do

List specific job responsibilities. For example:

  • Greet and assist visitors who come into our office
  • Answer telephones, transfer calls, and take messages
  • Book meetings and keep our scheduling system up to date
  • Make travel arrangements (e.g., book flights, reserve hotel rooms, create itineraries)
  • Organize files, documents, invoices, and incoming mail
  • Prepare our conference room for video conferences and in-person meetings
  • Write letters and emails on behalf of our executive team
  • Order office supplies from our vendors
  • Other administrative duties as assigned

What You'll Need to Get the Job Done

List what a qualified candidate needs to do their job effectively. For example:

  • High school diploma or equivalent
  • Background as a virtual assistant or customer service representative
  • Strong written and verbal communication skills
  • Working knowledge of office equipment
  • Microsoft Office 365 proficiency
  • Type 50+ words per minute

What Will Make Us Really Love You

List the soft skills or "nice-to-haves" that will help your candidate be successful. For example:

  • Associate or bachelor's degree
  • Basic bookkeeping experience
  • Positive attitude and willingness to help others
  • Excellent organizational skills and attention to detail
  • Ability to prioritize tasks and meet deadlines
  • Multilingual (English/Spanish)
  • CAP certification

What You'll Love About Us

Describe your company's benefits, culture, work environment, and anything else that makes your organization stand out. For example:

We began as a small enterprise 10 years ago. Today, we have six offices across the state and over 150 employees who provide the very best service to our customers. Our company culture is built on transparency and ethics, creating an office environment that instills a sense of trust between coworkers and loyalty among our clients. As a core member of our team, you'll enjoy several benefits, such as:

  • Retirement: 401(k) plan with employer matching
  • Healthcare: Medical, dental, vision, and mental wellness coverage
  • Life insurance: Group life insurance through our partner
  • Charitable giving: Donation matching to a charity of your choice
  • Time off: Flexible PTO policy with floating holidays
  • Remote program: Virtual team-building events, internet stipend, and ongoing support
  • Career development: Professional development reimbursement program
  • Family care: Parental leave for all new parents

More About Our Company

Add your equal employment opportunity (EEO) statement, a note about required background checks, and other things a candidate may want to know before applying.