Job Description Template: HR Assistant

How to Use This Template: Expertly craft a post for the open HR Assistant position at your organization using this BambooHR job description template as a guide. Simply work with your hiring managers to customize each section to fit your company’s vision for this role.

HR Assistant Job Description

Full-Time | Remote/Hybrid/Onsite | Location

$34,000–$49,000 (Suggested salary range for this role per ZipRecruiter)

Why [Company]?

Introduce your organization in 3–5 sentences. This is the perfect place to explain what you do and why your company is a great place to work! For example, here's our bio:

Our mission is simple: we want to set people free to do meaningful work. People love our software—and it turns out that people love working here, too. BambooHR has been recognized as a "Best Company to Work For," and we're proud of our team for creating software that makes an impact in the lives of HR pros and employees all over the world.

About Your Role

Give a general overview of what this person will do at your company. For example:

HR assistants provide support to our HR department by managing HRIS, processing payroll, administering benefits, scheduling onboarding tasks, and maintaining records. HR assistants are highly organized and safeguard confidential information. You will represent HR to the rest of the organization and be a point of contact for employees.

What You'll Do

List specific job responsibilities. For example:

  • Utilize HR software to integrate new employees and send onboarding tasks.
  • Monitor the completion of onboarding tasks.
  • Hold new employee orientation.
  • Receive necessary information and equipment from IT to distribute to new employees.
  • Prepare and deliver exit packages for departing employees.
  • Process payroll.
  • Track and communicate benefits with employees.
  • Manage employee absenteeism records.
  • Maintain a relationship with the legal team to ensure all employees are performing and receiving benefits according to regulations.
  • Perform check-ins with employees.
  • Safeguard and manage employee information with confidentiality.
  • Order required materials and maintain an organized workspace.
  • Serve as a representative of the HR department.
  • Provide administrative support by scheduling appointments and greeting visitors.
  • Support recruiters by posting job openings, reviewing resumes, and scheduling interviews.

What You'll Need to Get the Job Done

List what a qualified candidate needs to do their job effectively. For example:

  • Bachelor’s degree in Human Resources or related field
  • Previous experience in HR management
  • Maintain confidentiality regarding employee information

What Will Make Us Really Love You

List the soft skills or "nice-to-haves" that will help your candidate be successful. For example:

  • Excellent written communication skills
  • Customer service skills
  • Highly organized
  • Putting the employees’ needs first
  • Ability to work well with others

What You'll Love About Us

Describe your company's benefits, culture, work environment, and anything else that makes your organization stand out. For example:

Our company's mission and values are rooted in integrity and guide every aspect of our organization, from how we serve our community to how we interact as a team. As we've grown throughout the years, our employees remain at the heart of our success. To show our appreciation, we offer a generous compensation package that includes the following:

  • Retirement: 401(k) plan with employer matching
  • Healthcare: Medical, dental, vision, and mental wellness coverage
  • Life insurance: Group life insurance through our partner
  • Charitable giving: Donation matching to a charity of your choice
  • Time off: Flexible PTO policy with floating holidays
  • Career development: Professional development reimbursement program
  • Family care: Parental leave for all new parents

More About Our Company

Add your equal employment opportunity (EEO) statement, a note about required background checks, and other things a candidate may want to know before applying.

We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Following the Immigration Reform and Control Act of 1986, all new hires must verify their identity and eligibility to work in the United States.

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