Job Description Template: University Administrator

How to Use This Template: Expertly craft a post for the open university administrator position at your organization using this BambooHR job description template as a guide. Simply work with your hiring managers to customize each section to fit your company’s vision for this role.

University Administrator Job Description

Full-Time |Onsite | Location

$85,000 (Average salary for this role per Glassdoor. Note that salaries range greatly by state and university).

Why [Organization]?

Introduce your organization in 3–5 sentences. This is the perfect place to explain what you do and why your school is a great place to work! For example, here's our bio:

Our mission is simple: we want to set people free to do meaningful work. People love our software—and it turns out that people love working here, too. BambooHR has been recognized as a "Best Company to Work For," and we're proud of our team for creating software that makes an impact in the lives of HR pros and employees all over the world.

About Your Role

Give a general overview of what this person will do at your organization. For example:

University administrators are central to our continued success as a center of higher learning. Your role is twofold: you’ll lead critical, organizational, and administrative functions, and support students across a range of day-to-day needs. You play an important part in developing an environment for students to thrive in their memorable university years.

What You'll Do

List specific job responsibilities. For example:

University administrators develop and maintain a wide range of academic and administrative programs at our university. Specifically, you will:

  • Oversee all aspects of the student service administration
  • Create and manage departmental budgets
  • Act as a liaison between academic and non-academic staff
  • Support operations for financial aid programs, residential life, social programs, and student housing administration
  • Participate in curriculum development and ensure coordination across academic apartments
  • Participate in student admission protocols and student recruiting, including prospective student visits and tours
  • Provide counsel to students on their student and academic life within university guidelines
  • Manage schedules, meetings, and calendars across departments to ensure operational efficiency
  • Support staff development, including recruiting, interviewing, onboarding, training, and supervising university staff
  • Represent the university on committees and cross-departmental initiatives as needed/required
  • Manage a team, either direct or dotted line, including school directors, student housing directors, athletic directors, academic liaisons, and administrative staff
  • Support admission functions, including transcript preparations
  • Prepare all required reporting for government bodies and educational agencies, and oversee regulatory compliance
  • Stay ahead of educational trends and challenges facing universities, and make recommendations on potential changes to the university curriculum or student life
  • Support public relations efforts, including reporting and management of school rankings
  • Plan and budget for commencement ceremonies
  • Create and uphold a culture that honors and respects differences in socio-economic status, identity, disability, race, gender expression, religion, and learning differences
  • Uphold and ensure compliance with the school’s honor code
  • Embody our pillars, values, mission, and code of conduct through your words and actions, on and off campus

What You'll Need to Get the Job Done

List what a qualified candidate needs to do their job effectively. For example:

  • An advanced degree with an MBA is strongly preferred
  • A minimum of 15 years’ experience in a university setting
  • A mix of strong technological, communication, organizational, and leadership skills
  • Demonstrated ability to develop collaborative, productive relationships within an academic setting
  • The ability to manage a wide range of tasks efficiently

What Will Make Us Really Love You

List the soft skills or "nice-to-haves" that will help your candidate be successful. For example:

  • Previous university administrator experience
  • A genuine passion for working with young people
  • Experience managing cross-functional teams across departments

What You'll Love About Us

Describe your organization’s benefits, culture, work environment, and anything else that makes your organization stand out. For example:

Our company's mission and values are rooted in integrity and guide every aspect of our organization, from how we serve our community to how we interact as a team. As we've grown throughout the years, our employees remain at the heart of our success. To show our appreciation, we offer a generous compensation package that includes the following:

  • Retirement: 401(k) plan with employer matching
  • Healthcare: Medical, dental, vision, and mental wellness coverage
  • Life insurance: Group life insurance through our partner
  • Charitable giving: Donation matching to a charity of your choice
  • Time off: Flexible PTO policy with floating holidays
  • Career development: Professional development reimbursement program
  • Family care: Parental leave for all new parents

More About Our Company

Add your equal employment opportunity (EEO) statement, a note about required background checks, and other things a candidate may want to know before applying.

We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Following the Immigration Reform and Control Act of 1986, all new hires must verify their identity and eligibility to work in the United States.

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