Terms & Conditions

By participating in this BambooHR Award Program as a Nominee or Nominating Party, you agree to comply with all the terms and conditions below. If you do not agree with all of these terms and conditions or the terms contained within the nomination form, do not participate in this awards program and do not submit a nomination form.

AWARD DESCRIPTION

The BambooHR HR Experience Makers Awards (“Award(s)”) are to recognize the people leaders who have put forth extraordinary efforts to promote employee wellbeing and inclusivity, improve workplaces, and make a real impact on business success.

AWARD PERIOD

All times are Mountain Time based on the time zone set in the electronic system used to process and time stamp Awards submissions. The Awards window is comprised of two periods:

  • The Nomination Period begins on July 31, 2025 at 12:01 AM and ends on August 31, 2025 at 11:59 PM..
  • The Judging Period opens September 1, 2025 and closes on September 19, 2025.

Winners will be notified directly, and will be announced on October 7, 2025, during the biggest customer event of the year, in a press release and on BambooHR’s social media channels. A link to the results will also be provided on the main page.

IMPORTANT NOTICE: Each Nominee or Nominating Party is responsible for determining the corresponding time zone in her/his /their respective geographical location.

ELIGIBILITY OF NOMINATING PARTIES AND NOMINEES

Candidates may be submitted by self-nomination or nomination by other parties (customers, partners, BambooHR employees, etc.) via the nomination process. All submissions must meet the following criteria:

  • Nominations must be submitted by the deadlines as listed above. Late submissions are automatically disqualified;
  • The Awards are open to BambooHR customer organizations
  • Specific Award Criteria: The HR Experience Makers are awarded to organizations that use BambooHR and highlight the individuals and teams in HR and IT that contributed to making working at their organizations a great experience.
  • Individual or entity/organization must meet criteria of the specified award in addition to all of the following criteria:
    • No Individual may be nominated, become a finalist for an individual award, be highlighted or designated to accept an award on behalf of an organization, if they are not 18 years or older;
    • BambooHR customers, partners, or community members must be in good standing with BambooHR at the time of submission and announcement of finalists/winners;
    • Persons in any of the following categories are not eligible to participate as Nominees:

a. Employees or agents of BambooHR (Sponsor) and its parent, affiliate and subsidiary companies (collectively “Sponsor”), or of Sponsor’s participating advertising and promotion agencies, and prize suppliers;

b. Immediate family members (defined as parents, children, siblings and spouse, regardless of where they reside) and/or those living in the same household as any person in (a) above;

c. Nominees are not eligible to be an expert panelist or judge for the selection of finalists/winners;

d. Competitors to BambooHR;

e. Employees of any company that has a policy against and/or legally prohibits participation in the Awards or the awarding of a prize/award/benefit to an employee; and

f. Employees, officers, or officials of any public sector entity.

NOMINATION PROCESS

To nominate a candidate (a “Nominee”), including yourself, go to bamboohr.com/about-bamboohr/hr-experience-maker-awards (“Website”) and (1) fill out a nomination form for an Award. Enter Nominee’s name and nomination details, complete the form, and agree to the terms and conditions. [As part of the Nomination, you may be elected to provide a short article that describes a detailed description or case study of the Nominee’s accomplishments.]

Alternative methods of nomination are not accepted. Incomplete nominations will not be considered. Nominations submitted after the deadline will not be considered.

Each submission, including any article, case study or other supplemental material, will be considered one Nomination, Nominations, [including case studies or articles], must be in English. You may submit multiple Nominations in multiple categories for separate individuals or stories/projects. Subject to all of the other terms in these Official Rules, you may receive assistance from others in developing your Nominations. Nominations may not contain:

  • Any details or information that may identify any other individual(s) or company/organization(s) (besides the information gathered on the Nominator/Nominee), this includes all attachments and supporting materials;
  • Proprietary, confidential, or sensitive information (dollar value of deal, business issues they are trying to solve, proprietary or sensitive details of customer’s configuration or if publicly shared may cause negative business impact, etc.) when answering the questions related to the project, solution, or effort of the nominee.
  • Trade secrets or other information that is inappropriate to share with the general public;
  • Copyrighted materials (whether registered or unregistered), without permission of the trademark owner(s)). Information that defames, misrepresents or contains disparaging remarks about Sponsor, Sponsor’s products, any person, company or product;
  • Messages or images inconsistent with the Sponsor’s brand and company.

SELECTION OF WINNERS

After Nomination period closes, the submissions will be reviewed for eligibility and completion aligning with instructions on the Nomination form. A panel of judges for each category selected by Sponsor will review all qualifying Nominations.

Criteria used by the panel judges to determine the finalists is based on the defined eligibility criteria for the Awards and is not limited to usage of BambooHR products. Other important factors include alignment of the customer story to the award categories and their descriptions as outlined below.

The Awards recognize contributions in 6 categories:

  • Employee Experience: driving an exceptional employee experience in unique ways.
  • Business Growth: building better working relationships, providing excellent emotional support, and displaying courageous communication.
  • Heart & Soul: building better working relationships, providing excellent emotional support, and displaying courageous communication.
  • Problem Solving: tackling challenging problems and devising creative solutions.
  • Strategic Leadership: whose close partnership with business leaders makes them a critical strategic asset.
  • Career Growth/Advocate: flawlessly hiring and onboarding at speed to handle rapid business growth.

Potential finalists/winners will be confidentially informed according to the Award Period noted above. Winners will be announced at the virtual BambooHR Connect event on October 7, 2025.
When Sponsor notifies potential finalists/winner(s), each potential finalist/winner will be required to sign a legal affidavit of eligibility to receive the Award and release forms granting permission for Sponsor to announce the finalist/winner and reference finalist/winner as a customer of Sponsor in Sponsor’s marketing materials. A Nominee will not be announced as an award finalist/winner, or if the affidavit and release forms are not properly completed and returned to Sponsor, or if an aware notification is returned as non-deliverable, or if a potential finalist/winner is found not to have complied with these Official Rules in any way, the Award will be forfeited and an alternate winner will be selected. Potential finalist/winner(s) will be given a deadline to respond and return the completed affidavit and release forms.
All decisions by BambooHR are final. BambooHR reserves the right to modify or terminate the BambooHR Award promotion at any time and at its sole discretion.

AWARD WINNER AND BENEFITS

Each of the category winners are based on the criteria noted in the Selection of Winners of above. Prizes are

  • a $2,000 paid vacation consisting of a $1,000 hotel credit with Hotels.com and a $1,000 credit with an airline of the winners choice.

Winners are responsible for any other expenses relating to the acceptance and use of prizes. Sponsor has the option, at its sole discretion, of substituting a benefit if for any reason, including scheduling, a benefit becomes unavailable. Benefits cannot be transferred, substituted, or redeemed for cash value. Prizes are not transferable and may not be redeemed for cash (except to the extent required by applicable law, if at all) and must be accepted as awarded, with no substitutes of any kind, except substitutions made by Sponsor, who reserve the right, in its sole discretion, to substitute a prize with one of comparable or greater value. Sponsor reserves the right to change the type of prizes offered or stop offering certain prize types at any time and for any reason. All federal, state, provincial, and local taxes, as well as any other costs and expenses associated with the acceptance and use of the prize are the responsibility of the winner. Winners will be required to provide Sponsor with a completed W-9 form, Social Insurance Number or their equivalent for income tax purposes.

Prizes and benefits will be provided if a sufficient number of eligible Nominations are received, but in no event will the Sponsor award more benefits than are provided for in these Official Rules. By accepting a prize, the winner consents to the use of their name, address (city and state/province of residence), voice and statements relating to the Award program or BambooHR, and photographs or other likeness if requested by Sponsor, without further compensation, notification or permission in any publicity or advertising carried out by Sponsor or any related entities in any media without territorial or time limitation, except where prohibited by law.

RELEASE/DISCLAIMER OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY LAW, BY PARTICIPATING, NOMINEES MONIMATING PARTIES, FINALISTS, POTENTIAL WINNERS AND WINNERS (“RELEASING PARTIES”) WAIVE ANY RIGHT TO CLAIM AMBIGUITY IN THE RULES, AND RELEASE, INDEMNIFY AND HOLD HARMLESS, AND AGREE TO KEEP INDEMNIFIED AND HELD HARMLESS, SPONSOR AND ITS AFFILIATES AND SUBSIDIARIES, AND EACH OF THEIR RESPECTIVE AGENTS, REPRESENTATIVES, OFFICERS, DIRECTORS, SHAREHOLDERS AND EMPLOYEES (COLLECTIVELY, “RELEASED PARTIES”) AT ALL TIMES FROM AND AGAINST ANY INJURIES, LOSSES, DAMAGES, CLAIMS, ACTIONS, DEMANDS, COSTS OR EXPENSES OR ANY LIABILITY OF ANY KIND (A) RESULTING FROM OR ARISING FROM PARTICIPATION IN THE AWARDS OR ACCEPTANCE, POSSESSION, USE, MIUSE, OR NONUSE OF PRIZE(S)/BENEFITS THAT MAY BE WARED; OR (B) FOR OR IN RESPECT OF WHICH RELEASED PARTIES WILL OR MAY BECOME LIABLE BY REASON OR OR RELATED OR INCIDENTAL TO ANY ACT, DEFAULT, OMISSION, BREACH OR NON-OBSERVANCE, WHETHER NEGLIGENT OR OTHERWISE, BY A RELEASE PARTY UNDER THESE OFFICIAL RULES.

DATA PRIVACY

For the purposes of running BambooHR Awards, we collect, use, disclose, transfer, process, and store personal data of both the Nominator and the Nominee needed to conduct award nominations, judge submissions, contact Nominees to review stores, award, publicize finalists/winners and related activities. BambooHR does not ask for any sensitive personal data or confidential information. BambooHR will process personal information of Nominators and Nominees in accordance with the BambooHR Privacy Notice (https://www.bamboohr.com/privacy-policy/). Sponsor may use and share a Nominee and Nominating Party’s personal data with third parties to the extent necessary to fulfill its obligation to administer and sponsor the Awards.

SEVERABILITY

If any provision(s) of these Official Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect.

SPONSOR: Bamboo HR LLC (“BambooHR”), 42 Future Way, Draper, UT 83020.

BambooHR reserves the right to cancel or modify the terms of this Awards program if fraud, technical failures or any other factor beyond Oracle’s control impairs the integrity of this program as determined by BambooHR in its sole discretion. BambooHR reserves the right in its sole discretion to disqualify any individual it believes has tampered with the entry or selection process or has acted in violation of these Official Rules. Any attempt by any person to deliberately damage or undermine the legitimate operation of this Awards program may be a violation of criminal and civil law, and, should such an attempt be made, BambooHR reserves the right to seek damages from any such person to the fullest extent permitted by law. BambooHR’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Any attempts by an individual to access any website associated with this Awards program via a bot script or other brute force attack or any other unauthorized means will result in the IP address becoming ineligible. Use of automated entry devices or programs is prohibited.

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