Improved Project Pay Allocation for Employees Who Do Not Track Hours

Overview

We’re excited to introduce a new tool that makes it easier to assign labor costs to projects for hourly and salaried employees who do not track hours. These updates give you clearer visibility into how work is allocated across projects, helping you manage payroll accuracy and improve job costing workflows. You can now set percentage-based project allocations on employee profiles, preview how they apply in payroll, and view historical allocation records.

Details

You can now set Project Pay Allocations directly from the Job tab for employees who do not track hours. When you add an allocation, you select the project or task and the percentage of time assigned to it. The system automatically applies these percentages to hours during payroll. Start Dates are required, End Dates are optional, and the percentages must total no more than 100. Active or upcoming allocations appear in the Project Pay Allocation table, and you can view past allocations using the new history modal.

A Payroll Preview button now shows how these allocations will appear during payroll processing. The allocation percentages apply separately to each hour type, such as Regular, Overtime, or Double Time. If an employee enters project-specific hours in time tracking, BambooHR uses the tracked project hours and does not merge them with set allocations. For salaried employees with no tracked hours, allocations apply to their standard schedule hours. Allocated hours also appear on the Run Payroll Edit Page and in Payment Details.

On paystubs, hourly employees always see the project allocation details so managers and employees can confirm the correct distribution of hours across tracked and allocated projects. Salaried employees also see project allocation details, although per-project rates are not displayed since hourly rates do not apply.

As always, we love your feedback! To provide product feedback on this feature and more, head over to our product feedback page and let us know how we’re doing.