Time Off Paystub Data

We are thrilled to announce significant improvements to how time off data syncs to payroll and is displayed on an employee paystub. Here’s what’s new:

1. Enhanced Time Off Recording:

• Time off hours requested and approved within the current pay period are now included or can be added to the current payroll if they have an effective date within the pay period and are recorded before you approve payroll. This includes edits made during the payroll run, ensuring all relevant changes are captured accurately in real time. Keep in mind, if these changes occur after you start payroll, you will need to reset the payroll in order for the changes to appear.
• Hours that are effective after the pay period (including those that are part of a request that starts within the current period) won’t be included in the current payroll. For example, if a request spans two pay periods, only the hours that are effective within the first pay period will be included in the calculation for payroll and on the current paystub. BambooHR will reflect the remainder on the next pay period.

2. Paystub and Paystub Preview Enhancements:

• Used YTD & Available Balance Columns: These will now include all previously used time off hours, hours that are part of the current pay cycle, and any edits made during the payroll run.
• Exclusions: Hours effective after the pay period or recorded after payroll approval are excluded to ensure accuracy.

3. Time Off Snapshots for Paystubs:

• Since time off data can be changed at any time, and because paystubs are a receipt of your employee's payment at a set time, we take a snapshot of the Time Off data after payroll is run. This ensures that past, current, and future paystubs reflect the most accurate data. If you view the paystub before the snapshot is taken, a message will appear, alerting you that the time off hours are still syncing. This process should not take more than a day.

These updates are designed to streamline payroll processes and ensure that your paystubs always reflect the most accurate and current information. Thank you for your attention, and we hope you find these improvements beneficial!

As always, we love your feedback! To provide product feedback on this feature and more, head over to our product feedback page and let us know how we’re doing.