BambooHR News 3 min

Tracking Time Off: Who’s Out Today?

October 3, 2013

To most everybody in the office, HR is considered the keeper of the people.

You know who’s in and who’s out of the office. And since you’re always in the know, people have a tendency to ask you—maybe in passing, maybe just peeking in your office—to see if Michael’s coming into the office today. It can take a lot of time out of your day to repeatedly pull up the time-off manager calendar so that you can answer these seemingly small questions over and over and over. If you use BambooHR, you can enable employees to check for themselves who’s coming into the office or not, so you can be free to do great work and your employees can get on with their own work.

It’s easy to check the Who’s out? feature. On the left-hand side of each employee’s BambooHR dashboard, a list of employees who are out of the office—for paid time-off or sick—is always there. This list (or employee vacation calendar) also includes company holidays so each employee knows which holidays they can plan on celebrating with family and friends, instead of coming in to work.

If your employees click on the View Calendar option, they can see which employees will be out of the office, with weekly, bi-weekly, or monthly views. The Who’s Out? widget displays approved time-off for everybody in the company—and for how long—so if employees are mainly concerned about people from a particular department or location, they can filter the results by clicking on the Filter link. Employees can click through to see future months as well to ensure that an entire team isn’t taking too much time off of work at the same time.

Let’s say your employees don’t want to go into their dashboard just to check the Who’s Out? widget. Maybe their desks are near your office and it’s pretty easy for them to just shout to you instead. BambooHR makes it so easy they won’t have to expel the energy to spit out the words to you or look up from their computer screens. Your employees can pull the information from the Who’s Out? widget and have it simply displayed on their personal calendars. This feature works with most calendar apps like Google, Outlook, and Calendar for Mac using an iCal feed. That means your employees only have to upload the URL one time to their calendar (you can even do it for them on day one to ensure they use it), and they will have all the latest up-to-date information about who’s coming in and who’s out for the day or week right there on their calendar every day. It doesn’t get any easier than that!

So instead of being a helicopter people keeper, be an enabler. Give your employees the autonomy to check the time-off calendar for themselves and be just as in-the-know as you are. You’ll be glad you did. So will your people!

Give your employees the autonomy to check their time off themselves.

Jeana Quigley